TOP 3 TIPS FOR HOSTING THE PERFECT PROFESSIONAL ZOOM MEETING
- December 12, 2020
- Posted by: zjsheikh
- Category: Blog
There’s a Zoom meeting for everything these days, from casual social events and family gatherings to major business presentations and industry conferences. But not all Zoom meetings are created equal.
If you’re reading this post, you already know how important it is to have an experienced host running the show for any live event. Zoom meetings are no exception. With a few simple guidelines, you can guarantee a high-quality Zoom experience for your clients while you run the show remotely.
Here are our top three tips for hosting the perfect professional Zoom meeting.
1. Wired is better than wireless.
Connect your computer directly to your internet modem or router. Sure, most devices connect to the internet wirelessly and that works just fine most of the time. But when you’re broadcasting to an audience, you want to do everything you can to avoid Zoom’s dreaded “internet connection is unstable” message. A direct cable from computer to modem or router will provide a more stable connection than Wi-Fi. This might mean setting up in a different spot than your usual workspace. The upside: A better viewing experience for your audience and peace of mind for you.
Bonus tip: If you’re working from home, ask family members or roommates who share your internet connection to stay offline during your meeting. This helps ensure you have the maximum bandwidth available. If you have to use Wi-Fi, make sure no one uses the microwave as that can interfere with your wireless router.
2. Prep your presenters.
As technical host, it’s your job to make sure presenters are properly prepped for the meeting. Nothing loses the audience like a speaker who’s nervous or distracted. You’re the Zoom expert in the room, so it’s up to you to make sure presenters are well prepared and confident. The best way to do this? A presenter tip sheet. A tip sheet – like the one included in our Meeting Platforms (Zoom, Teams, WebEx) Course – is a must. A good tip sheet should cover things like how early to log in to the meeting, how to frame yourself on camera, and how to keep your virtual audience engaged. These pointers might seem like common sense to you, but a good tip sheet can make all the difference between an awkward, boring presentation and one that’s smooth and engaging.
Bonus tip: Host an orientation session for presenters so they can get familiar with the settings and features you’ll be using during the meeting.
3. Lights, Camera, Microphone.
You may not be broadcasting from a TV studio, but you can still produce meetings that look and feel professional. You’ll be surprised how easy this is to do with just a few simple tricks. First, get the lighting right. Presenters should have even lighting with no distracting shadows or glare. Inexpensive ring lights are your best bet, but well-positioned table lamps can also work. Second, know your camera angles. The camera should be straight on presenters, not pointing up or down. This might mean using a laptop stand, an Amazon delivery box or some old phone books – whatever gets the right angle on screen. Third, mic up. For the best sound, microphones should be positioned close to presenters’ mouths. This means using headphones with a mic (think the ones that come with a phone or even a headset) instead of the built-in microphone on a laptop or webcam.
Bonus tip: Make sure the tech set-up works before the meeting, either during an orientation session or a separate presenter tech check.
Zoom and other video conference and webinar platforms are here to stay. As a host, it’s now part of your job to set up, operate and troubleshoot these systems like a pro. If you’re looking to level up your skills in this area, check out Live Event Academy’s online AV training courses.